Using the Images Tab on the Edit Media Window

How to use the Images tab on the Edit Media window

The Images tab on the Edit Media window allows you to specify options about images.

1. Click Images on the Edit Media window to open the Images tab. 
   
2. Specify the type of image input you want to add to the form: Take Photo or Select from Gallery. Multiple images are allowed.
3. Mark the Capture GPS on Photo option to include the GPS coordinates of the person taking the photo. Mark the Capture Date/Time on Photo to include the date and time the photo was taken. Specify where you want the GPS and date/time information placed on the image. If the same placement is selected for both options, the GPS information will be above the date/time. Specify the attachment options and the connection for storing the attachments. Note: Technicians will be prompted to turn on their device locations if they are not already turned on. If there are connection issues or other technical problems, “Location not found” is printed on the image.
   The GPS coordinates and date/time is saved separately from images when the Capture GPS on Photo and/or Capture Date/Time on Photo options are marked. This enables this information to be used on reports and accessed for data maps and form actions.
4. Toggle on Limit File Size to specify the maximum file size for images. If an image is larger than the maximum file size it is deleted.
5. Toggle on the Use Default Caption option to use a default a caption for the image. Then enter a caption in the Default Caption field.
6. Toggle on the Use Separate Attachment Location option to add a separate location for images.
   

   Mark the Exclude the Files as Attachments on Email option if you do not want to include the attachment file on an email. This is useful when you don’t want to send the file to an end customer, or you know the attachments are too large for email, such as long videos. If you leave this option unmarked, the file attachments will be sent as attachments on the email, which is useful for customer-facing attachments, or when an email is sent internally to someone who may not have access to the storage location. When files exceed the limit set on email servers, no files are sent.

   Select the attachment connection to use for storing the attachments.

   Mark the Add Existing File Name to New Name Below option to use an attachment’s existing file name as part of the new name. In the New File Name field, name the attachments to identify the file in the connection folder. If the file name contains characters that are not acceptable by the storage solution, the unacceptable characters are replaced with an underscore. You can enter the form name if you want it to be part of the file name. If this field is left blank, the file name that exists is used. The extension of the file is maintained, regardless of the file name.

   Note: If no attachment data connection is set up, fields and options related to anything other than a photo are disabled.

7. Click OK to save your changes.